Publication Scheme

Introduction

This scheme commits the Company to make information available to the public as part of its normal business activities.  The scheme commits the Company to:

  • proactively publish or otherwise make available as a matter of routine information which is held by the Company and falls within the classifications below
  • specify the information held by the Company and falls within the classifications below
  • proactively publish or otherwise make available as a matter of routine information in line with the statements contained within this scheme
  • produce and publish the methods by which the specific information is made routinely available so that it can be easily identified and accessed by members of the public
  • review and update on a regular basis the information the Company makes available under this scheme
  • produce a schedule of any fees charged for access to information which is made proactively available
  • make this publication scheme available to the public

Information held by the Company which is not published under this scheme can be requested when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

Information

Classes of information - organisational information, locations and contacts, constitutional and legal governance.

Additional assistance is provided to the definition of these classes in sector specific guidance manuals issued by the information commissioner on their website -

Access the ICO website

The published information will not generally include:

  • information the disclosure of which is prevented by law or exempt under the Freedom of Information Act or is otherwise properly considered to be protected from disclosure
  • information in draft form
  • information that is no longer readily available as it is contained in files that have been placed in archive storage or is difficult to access for similar reasons
  • commercially sensitive information
  • information that would be prejudicial to the business/operations of the company
  • information that would risk the security of the operations, people or assets of the company or its partner organisations

What is spent and how - financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

Priorities - strategy and performance information, plans, assessments, inspections and reviews.

Decision making - policy proposals and decisions including the decision making processes.

Policies and procedures - current written protocols for delivering functions and responsibilities.

Lists and registers - information held in registers required by law and other lists and registers relating to the functions of the Company.

Services – description of services, advice and guidance, booklets and leaflets and media releases.

Method of publication

Where it is within the capability of the Company information will be provided on its website. Where it is impracticable to make information available on its website or when an individual does not wish to access the information by the website the Company will indicate how information can be obtained by other means and provide it by those means.  In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held or in such other language that is legally required. Where the Company is legally required to translate any information, we will do so.  Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

Charges

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the Company for routinely published material will be justified and transparent and kept to a minimum.  Material which is published and accessed on the Company’s website will be provided free of charge.

Free access to the Company’s website is available at any public library in the City. However there is a charge for printouts.

Charges may be made for information subject to a charging regime specified by parliament.  Charges may be made for actual disbursements incurred such as:

  • Photocopying
  • Postage and packaging
  • Costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they are legally authorised they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and are in accordance with a published schedule or schedules of fees which is readily available to the public.

If a charge is to be made confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

INFORMATION TO BE PUBLISHED

 

INFORMATION AVAILABLE FROM

COST

Class 1. Who we are and what we do (current organisational information, structures, locations and contacts)

Company Structure - information about the directorate level structures of the Company including an outline of their responsibilities, the names of the directors and a high level staffing structure of the directorates and services is available on request

Information Governance Manager

Guildhall

Alfred Gelder Street

Hull

HU1 2AA

Tel: 01482 300 300

Text phone: 01482 300 349

Email: information@hullcc.gov.uk

 

Free

Location and Opening Times – customer facing services can be contacted via our call centre; online services - our ‘Do It Online’ service that allows you access to our services online and includes contact details

 

Telephone: 01482 300 300

Text phone: 01482 300 349

Website: www.hcandl.co.uk

Free

Class 2. What we spend and how we spend it (financial information relating to projected and actual income and expenditure, procurement contracts and financial audit for current and previous two financial years)

Financial Statements – financial information detailing where the Company spends money and/or has been planning to spend it, including revenue and information on major saving or spending plans

 

Available on request from registered office

Free

Procurement Procedures  - procedures for acquiring goods and services and details of contracts available for public tender are available on our website; details of contracts currently being tendered (this is in development and will be available on our website);  list of supply contracts awarded and their value (this is in development and will be available on our website)

 

Corporate Procurement

Guildhall

Alfred Gelder Street

Hull

HU1 2AA

Tel: 01482 300 300

Text phone: 01482 300 349

Email: procurement@hullcc.gov.uk

Free

 

Staffing Financial Information, Allowances and Expenses - allowances and expenses that can be incurred or claimed; categories are produced in line with the Company’s policies, practices and procedures and are under headings like travel, subsistence and

Accommodation; access to the travel and subsistence policy and other staff benefits is on our website

 

Available on request from registered office

Free

Pay and Grading Structure - most recent salary scales identifying levels of pay are available on our website; information on senior officer salaries is available on our website

 

Available on request from registered office

Free

Class 3. What our priorities are and how we are doing (strategies and plans, performance indicators, audits, inspections and reviews)

Strategies and Business Plans for Services provided by the Company

 

Website: www.hcandl.co.uk

Free

Statistical information produced in accordance with the Company’s

requirements

 

Website: www.hcandl.co.uk

Free

Class 4. How we make decisions (our decision making processes and records of decisions)

Public Consultation

 

Website: www.hcandl.co.uk

Free

Internal Communications Guidance - criteria used for decision making, internal instructions, manuals and guidelines for dealing with the

business of the Company which will help the public, understand how decisions are made (information that might damage the Company’s

operations will not be published)

 

Website: www.hcandl.co.uk

Free

 

Class 5. Our policies and procedures (current written protocols, policies and procedures for delivering our services and responsibilities)

Charging Regimes and Policies - where a charge is made for providing information or services this is identified on our website; details about charges for information requested under the Freedom of Information Act 2000 and the Data Protection Act 1998 are available on our website

 

Website: www.hcandl.co.uk

Free

Policies and Procedures for Conducting Company Business - codes of practice, procedural standing orders, internal guidance about the division of responsibilities and delegated authority, policies on communications

between Board members and members of staff and similar information

 

Website: www.hcandl.co.uk

Free

Policies and Procedures about the Recruitment and Employment of

Staff - vacancies advertised as part of recruitment policies and details of current vacancies; number of policies for example equality and diversity and health and safety covering both the provision of services and the employment of staff

 

Website: www.hcandl.co.uk

Free

Customer Service - the Company’s customer feedback scheme

 

Website: www.hcandl.co.uk

Free

Records Management and Personal Data Policies - policies on how we handle information such as the data protection,

records management and freedom of information policies

 

Website: www.hcandl.co.uk

Free

Class 6. Lists and registers

 

Asset Registers and Information Asset Register - some information is available via our website; other information is only available by inspection

 

Website: www.hcandl.co.uk

 

NPS Humber Limited

Earle House

Colonial Street

Hull

HU2 8JY

Tel: 01482 334 477

Email: assetregisterhumber@ nps.co.uk

 

Free

 

Disclosure Logs - disclosure log to indicate the information that has been provided in

response to freedom of information requests (currently being developed)

 

Website: www.hcandl.co.uk

Free

Register of Board Members Financial and Other Interests, Register of Gifts and Hospitality - information is available on the Hull City Council webpage of each Councillor

 

Website: www.hullcc.gov.uk

Free

Class 7. The services we offer (information about the services we offer including leaflets, guidance and newsletters produced for the public and businesses)

Information for Visitors to including Leisure, Events, Museums, Libraries and Archive Collections - leaflets, booklets and newsletters; advice and guidance

 

Website: www.hcandl.co.uk

Free

Hull History Centre Enquiry Service

 

Website: www.hullhistorycentre. org.uk

 

Free

Media Releases - press releases are available on our website

 

Website: www.hcandl.co.uk

Free